Summer Experience Policies

List of 10 frequently asked questions.

• Lunch and Snacks

  • Our lunch program provides a hot food line with multiple options as well as grab-and-go snacks, sandwiches, fruits, and vegetables. Campers can return through the food line as many times as they would like. We have options that accommodate most allergies and dietary restrictions. A sample menu can be found here.
  • Only campers participating in a full-day camp or AM+PM option can stay for lunch. Campers can bring bagged lunches or sign up for the weekly lunch supplement. The lunch supplement must be added for the entire week. To ensure all campers have a meal, if a camper is served a supplemental lunch without prior enrollment, they will be automatically enrolled in the weekly lunch supplement.
  • Campers stay on site and do not have to be picked up between AM and PM camps. 
  • A complimentary snack is provided for each camper for each camp session, regardless of enrollment in the lunch supplement. 

• Age Requirements

  • Campers must be four (4) years old by their first day of camp to participate in the Summer Experience.
    • An exception is made for incoming Steward Students (accepted Junior Kindergarten students). Please email Camps@stewardschool.org for more information.
  • All campers must be fully toilet-trained and be able to meet basic behavior and bathroom expectations. It is preferable that every camper and parent has had some experience with a school environment.
  • All camper grade requirements refer to the rising grade (the grade they will enter in the Fall of 2026). Campers must only register for programs designated for their rising age/grade group.

• Registration and Confirmation Information

  • To participate in a Summer Experience camp or class, please visit www.stewardschool.org/summer to register and complete all necessary forms, including medical information.

  • Registrations will not be processed without a deposit/enrollment in the installment plan or full payment. During the process, you’ll be able to enroll in payment installments either monthly or bimonthly. A confirmation email will be sent upon receipt of registration.  

  • Additional information, including drop-off and pick-up locations, supply lists (if necessary), and other pertinent information, will be sent to families as the camp date approaches. For additional or specific information, please contact the Summer Experience staff at Camps@stewardschool.org.
    
  • Registration for the 2025 Summer Experience will close May 15, 2026

• Behavior Policy

  • We expect all campers to abide by Steward values while on our campus. Campers will act with respect for themselves, their peers, their leaders, and their surroundings. Should the summer staff have concerns about camper behavior, parents will be informed, and campers may be asked to leave. No refunds will be given for individuals who are asked to leave a camp or program because of behavior.
  • Summer Experience welcomes all families interested in our programs. We recognize that some campers may require additional support and resources that we may not be able to provide. Please reach out to Camps@Stewardschool.org with any questions. 

• Cancellation of Camps and Schedule Changes

  • There are minimum class sizes for all camps and programs. The Steward School reserves the right to cancel any course, program, or activity as necessary. In such cases, a full refund will be made or campers may transfer to another camp as space permits. Tuition is refundable after May 15 only if The Steward School cancels a course or program.
  • Registration may be transferred to a different camp option without a transfer fee, provided space is available. The original $50 deposit will transfer to the new camp. A difference may be applied if the camp has a different price tier.
  • In the event of extreme weather conditions or unforeseen circumstances, we reserve the right to cancel or postpone any part of camp for the safety of the campers and cannot provide a refund for any cancellation or postponement that is weather-related.

• Payment, Cancellation, and Refunds

  • A non-refundable deposit of $50 per camp is required for all Summer Experience programs upon registration. Installment payments may be made monthly or bi-monthly. Remaining balances must be paid by the beginning of camp.
  • Cancellations made prior to May 15, 2026: All payments, excluding the non-refundable $50 deposit per camp and any credit card processing fees, will be refunded. All cancellation requests must be made in writing via email to camps@stewardschool.org.
  • Cancellations made after May 15, 2026: No refunds will be issued unless The Steward School cancels the course or program due to minimum enrollment not being met. Refunds will be provided for a camp cancellation by The Steward School if minimum enrollment numbers are not met. 
  • Balances may be paid by eCheck or credit card. All card transactions will be assessed a processing fee equal to the fee charged to the school by the vendor. 
  • We are unable to process Summer Experience registrations through the Steward student account program.
  • Summer Experience does not prorate for partial attendance or absence from a program. If camp has to be missed due to vacation, illness, or injury, we cannot offer a refund of fees, but will attempt to switch registration to a future week if space is available. 

• Drop Off and Pick Up

  • Camp drop-off times are randomly assigned prior to the start of summer. There are two carpool groups that are announced in a mailer before the first week of camp. Group times are (7:50 a.m.-8:20 a.m.) and (8:30 a.m.-8:55 a.m.).
  • Standard Camp Pick-up is from 4:00 p.m. to 4:30 p.m. Campers picked up after 4:30 p.m. will be automatically enrolled in and charged the full weekly Aftercare rate ($50/week) to the card on file.
  • For those who need extra coverage, please select the Early Drop Off or Aftercare option during the registration process. 
    • Early Drop Off coverage starts at 7:20 a.m. ($35/week)
    • Aftercare coverage continues from the end of the camp day until 6:00 p.m. ($50/week)
      • For the first 15 minutes past 6:00 p.m., a $35 late fee will be added. After that point, a $50 charge will accrue every 30 minutes. 

• Photography and Videography

  Unless noted during registration, The Steward School exercises the right to use any photographs and/or video taken of individuals participating in the Summer Experience in its promotional publications, social media accounts, and online.

   

• Allergies and Medications

  • The Steward School camps are NOT free of nuts, wheat, dairy, or other allergens. We make every reasonable accommodation for campers with allergies. While most common allergens are not directly served by the program, other campers are permitted to bring allergens (example: parents may pack a peanut butter sandwich for their child’s lunch). If your child is in a camp where cooking or food preparation is part of the curriculum, please discuss your child’s dietary needs with the camp director. 
  • Children who require the use of epinephrine for life-threatening emergencies will be asked to keep their devices with them at all times (a small backpack works well) or store them safely for the week with our medical staff.

• Questions

  If you have any questions about our camps, please email us. One of our friendly camp administrators will get back to you as quickly as possible.
  
  General Questions
  Camps@stewardschool.org
  
  Director of Auxiliary Programs
  Chuck Robinson
  Chuck.Robinson@stewardschool.org
  804-565-2338
  
  Coordinator of Auxiliary Programs
  Rachel McConaughy
  rachel.mcconaughy@stewardschool.org
  804-740-3394, ext. 3401
  
  Associate Head of School
  Lisa Dwelle
  Lisa.Dwelle@stewardschool.org
  
  804-740-3394, ext. 2307
  
  

   

  
  

  Associate Head of School

  Lisa Dwelle, , 804-740-3394, ext. 2307